Sometimes dismissed as ancient relics, company intranets have come a long way since their first appearance in 1994. In the present-day digital age, it is important to have a tool that keeps your company connected. And remember, lots of content will be shared across all teams. 3. You can upload documents, images, or videos for instant sharing. Other HR Teams made the switch from Workplace. Site page permissions can be set by job title, department, or location. Many companies have set up an onboarding section to make life easier for new starters. Keep it simple and avoid using jargon or technical language. Here are some examples: 1. It dictates how users find data within the site. As an employer, sending your team the retirement announcement email to inform them about their colleague . Acting as navigational shortcuts, quicklinks provide easy access to popular content and tools. This feature is handy in the context of mobile intranets with their smaller screens and touch functionality. Teams are free to manage their own pages. The following section showshow intranets help companies become more effective. In this article, we'll share eight types of email announcement templates you can use in your email marketing campaigns to drive conversions and sales. Existing employees can go to the tables and ask their new coworkers questions. Clinked is a white-labeled intranet app for businesses. Here they are: 1. Using category labels like How do I or I need to can improve discoverability. Its intranet, Home, supports a global workforce of over 135,000 employees. For example, an employee can post certain announcements to the social feed, including welcoming new hires, sharing employees personal events (a new baby! Using Workmates kudos feature to encourage employees to recognize and reward their peers is an efficient tool to create a collaborative and enthusiastic work culture in hospitals, clinics, and beyond. Super-easy to set up and manage, intranet forums facilitate more effective joint working, especially among distributed teams. The design of your intranet has a huge impact on whether your employees will actually use it or not. Whatever the particular pain point is in your organization whether it is communications, employee engagement or managing information like a great many other companies before you, youll find that the intranet quickly becomes an essential part of your business operations. Next, it's time to write a description of the position you're hiring for. We tend to read from left to right when scanning information online. And it should be obvious what the problems or pain points are that each page is resolving. Staff directories bring workers together regardless of location. Use the intranets intuitive forms builder to create your own employee engagement surveys. Most of us are familiar with the concept of a corporate intranet by now. You can also use the administration tool to add content or edit pages, upload graphics or videos, and add or delete users. Content is hidden from the user until they click, and an expandable menu appears. In this post you'll learn: What an announcement email is and what you should include in one 20 examples of great launch emails (with takeaways) to inspire your own campaigns How to time an automated product launch email . Try to avoid using pictures sourced from the web. Unites geographically dispersed teams: Companies now use intranets to connect remote employees, field-based teams, and satellite offices. . Columns are a great way to present information. Intranet templates make the design process a whole lot easier. have a countdown to launch day. The intranet was, as such, of little value to employees, if not a waste of resources. Some intranet solutions like MyHubs allow you to create and use custom fields within the profile pages. Our library of Intranet samples covers templates that can be useful for industries like healthcare, real estate . Theres nothing more annoying than the browser whirring around as it struggles to download a graphic or video. Keeping it simple and straightforward for end users is more likely to result in an intranet that is popular with staff and gets used on a daily basis. And an attention-grabbing home page will draw users in, so make sure yours packs a punch. And advanced search functions such as. And its a vital lifeline for remote employees. But the real power of leadership communication lies in the way it is realized. and Fun-to-use social intranet features such as follow-me, activity walls, and @mentions bring employees together and promote social connections. Furthermore, there are now more flexible ways of working, including freelancers and those in non-desk roles. Available on. Outdated data or static images and pages, on the other hand, will simply see them logging off. Social networking and employee advocacy: Dont underestimate the value of integrated social media sharing capabilities. 10. Fast and highly responsive, the best intranets are using instant messaging to enhance internal communications. Go virtual! When youre using a company intranet for the first time, it may be difficult to distinguish what makes a good intranet. This is an important distinctiona recent Seeking Alpha analysis found that publicly traded companies named to Glassdoors Best Places to Work list have more than doubled the returns of the S&P 500 over the last 10 years. Storing all company data and information on your intranet means staff know exactly where to go. Here are a few credit union intranet examples that we love, and that may even provide some inspiration to you as you shop for or optimize your intranet! We discuss the latest best practice trends to guide the design of your intranet. An easy-to-follow dropdown menu sets out the available tools. An organizational announcement is a message that a company sends to each one of its employees about a specific topic. One disadvantage of this approach is that the section headings are often too broad and indistinguishable. Test drive your mobile intranet design before going live to ensure its fit for purpose. Privacy and security are guaranteed with the intranets administration tools. Subject line: Help us welcome [new employee name] to the team! Employee engagement surveys can help you identify areas of organizational improvement. Staff use it to keep updated on their favorite #channels and tag their colleagues to alert them to important information. now offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. This example has identified quick links with an engaging icon. Intranet examples: How these top companies use Happeo. And incorporate your company branding, logo, and fonts, so the intranet is instantly recognizable to employees. Unlike email, intranet users can verify that announcements get read through analytics or by using push notifications. Okta SSO simplifies the way users connect. Managers also have more central oversight of the teams collective skills with employee profiles. Set up public or private chats on the intranet. You can also set up topic-based conversations using # channels. . And from an organizational perspective, how much time is wasted searching for files and documents? The 2022 Intranet Design Annual winning teams were small relative to the size of their organizations, yet they produced excellent designs quickly. 2 The personalised intranet homepage. Profile give managers the ability to talent scout. The homepage also has a brief mission statement. The interactivity features so commonly today were virtually unknown. The intention of this feed is to publish various recognition announcementssuch as appreciation posts, automated birthday and work anniversary congratulations, and more. However, the most common and important types are in-app messages, emails, and social media posts. Embedding Google Docs or Microsoft Office 365 cloud files directly in your intranet provides a powerful solution to several business problems. Intranet Announcement Sender: School president or principal Subject Line/Headline: We're getting ready to Go Google! For example, Ben in Marketing should not be able to access private payroll information. To maintain this sense of ownership and involvement post-launch get staff members involved in generating and editing content. Streamline approvals and business processes with digital workflows. You will want to select a company intranet that has a vast array of features that make collaboration easier for your employees. Fully engaged employees are far more likely to be satisfied, motivated, and committed to their work and company. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. The interactivity features so commonly today were virtually unknown. Well also look at how modern employee communication and engagement platforms extend the capabilities and benefits of the intranet models of yesterday. Integrates well with other Microsoft 365 and third-party apps/platforms. Apart from representing the organization's corporate branding, one great thing about this Intranet is that it shows all the tools needed by employees in a single view. The best video content has a clear focus and is short and sweet. It gives the intranet a clear identity, and makes it easier to refer to in documents, and in conversation. Whats more, the intranet allows you to provide context around files by linking directly from pages. Include intranet employee profiles that highlight workers' knowledge and expertise. Upload photos or images relevant to your business. New team members will be grateful they wont have to remember every colleagues name and job title from day one. What Is an IntranetAnd Why Should You Have One? The example below uses a well-chosen, high-res banner image that is a beautiful photo in itself and reflects what the company is all about. Either way, theres a lot at stake. Gather ongoing feedback on specific issues with a snap poll. While the intranet doesnt have to be a carbon copy of your public-facing website, it makes sense to have some cross-over. IA is all about improving the findability and discoverability of the intranets content to enhance users overall experience. The desire for its use was that incorporating both hardware and procedures into business offices would produce efficiency, improve productivity, store vital company information . And its also a good idea to set up your quick links on the home page to make it easy for the user. Push notifications: Instant alerts help workers see new updates, including new project assignments or tasks, content updates, and specific conversation threads. General Intranet homepage. Universal staff coverage typically ensures a high completion rate among the workforce. Why HR Intranet Is Important More Than Ever. There are a few elements that we recommend for a successful launch day. Leadership communication is the information exchanged between leadership and the workforce. Hickam Federal Credit Union intranet example. Specialist Services Organisation. Administration tools allow you to edit pages and upload content, videos, or graphics. Want to know what employees really think about your company? Organizational charts and contact databases: These are very helpful, especially for communication across departments. Results that add up where it matters most: your bottom line. Before you can even begin to choose an intranet solution, you have to figure out what it needs to achieve for your organization. To learn more, view our blog guidelines now. With all the great custom options available, implementing an intranet thats perfect for your needs is guaranteed. Otherwise, you will end up with an inconsistent look and feel that will confuse your users while also looking unprofessional. Adding an announcement to the social intranet is just made so easy. Page header images and banners at the top of each page are a great design feature. Far from being wasted space, white space presents a clean, uncluttered feel to the intranet. Faster and more accurate, automated workflows make life simpler. Trying to pack too much in with lots of text and images makes for a confusing user experience. When developing a site map, avoid generic labels like Other or Misc. Without a clear purpose, these pages become dumping grounds for difficult-to-categorize content. We discuss how to keep your intranet engaging. Once you have selected a design template, its time to customize. Be careful, though. Showcase a sale. Heres an example: sub-heading Travel Policies > Hotel Expenses (hyperlink). The goal of its recent redesign was to better unite the digital-workplace ecosystem and drive a one-stop experience for employees.. Home is a launching point for finding information and accessing other tools in Johnson & Johnson's digital-workplace ecosystem. Regularly reviewing content to ensure its still relevant and up to date is another critical aspect of intranet management. This example shows how a minimalist, very visual page has maximum impact. As a result, many companies have opted instead for a task-based approach to intranet navigation. Intranet welcome message example 4: Staff handbook. While there are many benefits to an intranet, here are some of the most compelling: Improves internal communications: The most effective intranet solutions encourage communication by empowering workers to access and share information. And to make it even more effective, you can integrate it with other enterprise systems used by your business. For dispersed offices or a hybrid workplace, an intranet launch campaign is the perfect opportunity to bring people together. Clinked. Here you can find an example for one of my go-live emails. Let's say you're introducing a new intranet to reduce reliance on email, paper notices and IMs for several types of the content in your company. This is often more obvious to the user and makes for a more engaging employee experience. It's with pleasure that I announce James (Jim) Brown will be joining our team as a sales manager on 21 January! And the intranet means you dont have to employ expensive consultants to get started. Provide ready access to popular tools and content. This will give your intranet a cohesive look and feel. And you can also integrate other commonly used apps such as Salesforce and Dropbox. For users, quicklinks are a big time saver. Fully customizable intranet templates save time and hassle. Requesting replacement equipment from IT. Here are a few things to keep in mind when announcing new features or updates. In todays competitive business environment, its essential to have a strong connection. Designed for advanced intranet administrators, the tool is super-easy to use. Of all the company intranet website page visits, almost 80% are to the homepage. Explaining the value of your product is an essential part of your communication. Key benefits of SharePoint Intranet are: Scalable and customizable. Allow you to create your own employee engagement surveys can help you identify areas of organizational.. 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